Do You Know The Rules of Setting Priorities?

 

Managing the Intangible – Time: The Rules of Setting Priorities

Stop and think about it; few things are as valuable as “time”.  One can achieve great success, fortune, friendship, and love but time rules all of these. We control our achievements in life.  We can expand them or reduce them. We can set our sights on earning more money or connecting with others and expand our circle of those closest to us.  But time, is time. We simply cannot make more of it than there is. Each of us has a finite amount of it and its value is ever-increasing.

The good news is in spite of its illusiveness, time can still be managed. We can choose to see time as a controllable commodity and live our lives according to that assumption. This is one of the secrets of successful people ‑ they work at shaping those things which others think are uncontrollable. There are a number of ways to manage our time.  Setting Priorities is one of them.

SETTING PRIORITIES

When setting your priorities, there are two famous rules to follow.  The first of these rules is called Parkinson’s Law. It states that work tends to expand to fill the time allotted for its completion. Parkinson’s Law makes setting priorities twice as important. If you don’t know what your priorities are, your work will expand to fill in the extra time. It will take far longer for you to accomplish much less.

The second rule is known as Pareto’s Principle. Pareto’s Principle or the 80/20 rule which means that 80 percent of your results come from 20 percent of your efforts. Pareto’s Principle can be applied in numerous situations. For example: 80 percent of one’s business comes from 20 percent of one’s clients; 80 percent of the attention we receive comes from 20 percent of the people we interact with; and so on.

Special Note: This Blog is the third of a series of blogs regarding Time Management. Watch for the next one! And a special surprise at the end!

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Can the Intangible be Managed?

Managing the Intangible – Time: Eliminating Time Wasters

Stop and think about it; few things are as valuable as “time”.  One can achieve great success, fortune, friendship, and love but time rules all of these. We control our achievements in life.  We can expand them or reduce them. We can set our sights on earning more money or connecting with others and expand our circle of those closest to us.  But time, is time. We simply cannot make more of it than there is. Each of us has a finite amount of it and its value is ever increasing.

The good news is in spite of its illusiveness, time can still be managed. We can choose to see time as a controllable commodity and live our lives according to that assumption. This is one of the secrets of successful people ‑ they work at shaping those things which others think are uncontrollable. There are a number of ways to manage our time.  Eliminating time wasters is one of them.

ELIMINATING TIME WASTERS

Time wasters come from ourselves and those around us.  Some are unavoidable, but reducible nonetheless. What are the most frequent sources of time wasters in your day?  Here’s a list of time wasters. Many researchers find the same handful at the top of their lists, which means these are problems common to all of us:

1.  Scheduling less important work before more important work.

2.  Starting a job before thinking it through.

3.  Leaving jobs before they are completed.

4.  Doing things that can be delegated to another person.

5.  Doing things that can be delegated to modern equipment.

6.  Doing things that actually aren’t a part of your real job.

7.  Keeping too many, too complicated, or overlapping records.

8.  Handling too wide a variety of duties.

9.  Failing to build barriers against interruptions.

10. Allowing conferences and discussions to wander.

11. Conducting unnecessary meetings, visits, and/or phone calls.

12. Chasing trivial data after the main facts are in.

13. Socializing at great length between tasks.

                                      One can’t actually make time but we can make our time more productive by not wasting it.

Special Note: This Blog is the second of a series of blogs regarding Time Management. Watch for the next one! And a special surprise at the end!

Manage the Intangible-Time: Efficiency vs. Effectiveness

 

Managing the Intangible – Time: Efficiency vs. Effectiveness

 Stop and think about it; few things are as valuable as “time”.  One can achieve great success, fortune, friendship, and love but time rules all of these. We control our achievements in life.  We can expand them or reduce them. We can set our sights on earning more money or connecting with others and expand our circle of those closest to us.  But time, is time. We simply cannot make more of it than there is. Each of us has a finite amount of it and its value is ever increasing.

The good news is in spite of its illusiveness, time can still be managed. We can choose to see time as a controllable commodity and live our lives according to that assumption. This is one of the secrets of successful people ‑ they work at shaping those things which others think are uncontrollable. There are a number of ways to manage our time.  Deciding to be Efficient verses Effective is one of them.

EFFICIENT vs. EFFECTIVE

Efficiency means doing things right. Effectiveness means doing the right things. Working efficiently is doing things with the least amount of wasted effort. Efficiency gets you from point A to point B via a straight line. Inefficiency goes in circles. Effectiveness means doing the things that yield results.

Many people, when learning about time management, ask the question, “Which should I work on first, efficiency or effectiveness?”  In theory and practice, the best answer is to improve your effectiveness first. It’s much better to aim your sights at the result than to worry about the process. Too often we get bogged down in the means and lose sight of the end.

Special Note: This Blog is the first of a series of blogs regarding Time Management. Watch for the next one! And a special surprise at the end!